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April 2024 Training Tips

Check out our April Training Tips which include General Computer Knowledge, OneDrive, and Phishing attacks.

Hi everyone! Some topics we have covered this month are quick computer tips for when your computer acts up, how to spot a phishing attempt, as well as how to request a file on OneDrive Version.

General Computer Knowledge

The first and probably most important computer tip you should know is rebooting. Most of the time when your computer is not working, is slow, or freezing, etc. you can just reboot your computer. To do this fully shut down and then wait 60 seconds until you power it back on. You should try to reboot once a week because this flushes system memory, completes Windows updates, and can lead to better productivity and performance.

The next computer tip is how to use the clipboard. The clipboard stores everything you have recently copied including text and images. To access it hit the Windows button and V key. Clicking a recently copied text or image will automatically paste it into the document you're working in. You can also select the pin icon on the top right corner of each copied text or image. This will pin that particular text or image to the top of your clipboard every time you open it. This is particularly helpful if you find yourself coping the same piece of information over and over again.

Next, we have the screenshot feature. This feature is pretty straightforward. It allows you to take a picture of any part of your screen. First type “Snipping Tool” into the Windows search bar. Then select “New” and drag the mouse over the chosen area.

Finally, we have the lock feature. If you are leaving your computer for a second or just need the ability to lock your screen quickly you can use this keyboard shortcut. Press the Windows + L keys and it automatically locks the screen quickly and quietly.

Phishing Attempts

As you know phishing attempts can be dangerous. They happen when a cybercriminal attempts to get you to divulge personal information or data. Phishing attempts can happen anytime but there are some ways to recognize and stop them. You should never click on links from someone you don't know or that seem suspicious, always check who the sender is, look for spelling errors, and use two-step authentication. There are many more ways to recognize a phishing attempt. To learn more please click on the video below.

Requesting a File in OneDrive:

Often when working in OneDrive you are collaborating with others over files. A great feature of OneDrive is requesting a person add a file to a folder you created without them being able to access other files within that folder. To do this you must first choose/create a folder where others can upload files. Once again the upside is they can only upload files. They cannot edit, remove, or even open the other files. Once you have a folder created or chosen follow the steps below.

1. In OneDrive, select the folder where you want the files to be uploaded, and then select "Request Files" on the top toolbar.

2. Under "What Files are You Requesting", enter a name for the files you are requesting from others. Select "Next".

3. Select "Copy Link" to copy the create a link and send it to anyone you would like to request files from, or you can enter the email address or addresses of the people you want to request files from.

For more information refer to the video below.

I hope you have found these tech tips helpful! Please feel free to share these tips out or contact us with questions or comments!

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